Client & venue resources
Public planning tools for clients, planners, and venue teams - plus controlled request paths for tax and vendor documents that should never be exposed as public downloads.
Choose your role
Plan the event
Use the main questionnaire first, then add the wedding and milestone documents only where they improve clarity.
Client + planner
Primary planning questionnaire
The main worksheet for event goals, timeline cues, must-play and do-not-play selections, key songs, MC details, service requests, and venue logistics.
Wedding client + planner
Wedding detail addendum
A fillable three-page addendum for exact names, phonetic pronunciations, ceremony cues, reception formalities, MC guidance, and day-of decision authority.
Client + planner
Planning sequence
A fillable two-page checklist organized around relative milestones instead of invented universal deadlines.
Review booking documents
The public file is a sample for review. It is not an offer, an executed agreement, or proof that a date is reserved.
Prospective client
Public sample for review
A public four-page sample showing the categories normally addressed in an event agreement, including scope, schedule, services, fees, cancellation choices, venue responsibilities, operating terms, attachments, and signatures.
Coordinate the venue
The venue advance reduces client guesswork. The one-sheet gives planners and venue teams a clean summary they can forward internally.
Venue + planner
Venue coordination form
A fillable four-page venue-completed worksheet for access, parking, load-in, setup footprint, electrical service, sound limits, weather protection, restrictions, accessibility, and onboarding requirements.
Planner + venue
Shareable business overview
A one-page, brand-aligned overview that can be forwarded internally to planners, venue teams, and prospective clients.
Return completed documents
The website does not upload files. The control below opens a prepared email; attach the completed PDF in your email app after confirming that your entries were saved.
The attachment must be added manually in your email application.
Private vendor documents
Tax, banking, signed-contract, and organization-specific records are shared only when there is a legitimate business purpose and the requester has been reviewed.
Tax documentation
For legitimate venue, planner, client-accounting, and accounts-payable requests. The request does not grant automatic access.
Request W-9Business administration
Use this for vendor registration, contract routing, purchase orders, invoice requirements, portal instructions, or a venue's documented insurance requirement.
Start vendor inquiryFrequently asked questions
These answers describe the current public workflow. Final signed terms and direct written confirmations control when they differ.
Start with the Event, Music & Service Request Form. Use the wedding addendum when exact wedding-party names, pronunciations, ceremony cues, or reception formalities need more room. Ask the venue or planner to complete the venue advance when they control the building details.
No. The public agreement is a review sample only. A date is not reserved by downloading or completing it. The final individualized agreement and the required booking steps must be intentionally completed.
Some mobile PDF apps support fillable fields, but behavior varies. For the most reliable result, download the PDF, save a local copy, complete it in a full PDF application, save it again, and verify that the entries remain visible before returning it.
Use the Return Completed Form section below. It opens a prepared email. Attach the saved PDF in your email app, add any open questions, and send it for review. The website itself does not upload the file.
A venue manager, facilities contact, coordinator, planner, or another person authorized to answer access, power, sound, weather, restriction, and vendor-onboarding questions.
Use the Request W-9 control in the Private Vendor Documents section. The request is reviewed manually. The completed tax form is never posted as a public download and access is not automatic.
Do not include Social Security numbers, EINs, banking or ACH details, passwords, copies of identification, tax forms, voided checks, or payment-card information.
Document safety
Do not place Social Security numbers, EINs, banking details, passwords, copies of identification, tax forms, voided checks, or payment-card information in any public planning PDF.
Downloading, completing, or returning a public planning document does not reserve a date, amend a signed agreement, add equipment or services, or authorize overtime.
Need help choosing a resource? Contact DJ Phelix.